Divisions

Two units as mentioned below have been established under the Cultural Finance Division of the Ministry of Buddhasasana, Religious and Cultural Affairs in order to make ease to perform the function to be performed at present more productively.

Finance Branch
Procurement Branch

Accordingly, the functions performed by each of these branches are given below.

Accurate financial information reporting through an efficient payment system

Finance Branch

Services provided by the Branch

Maintainance of monthly account summaries ( CIGAS) and ITMIS system in active state.
Preparation of year-end accounts (financial statements).
Preparation of Annual Ad hoc Request Plan.
Payment of Distress loans, festival advances and special advances to the officials of the Institution.
Preparation of Public Officers Advance B Account annually
Sending answers to audit queries.
Preparation of annual estimates and liaison.
Preparation and sending monthly statements of accounts to the Treasury.
Preparation of monthly Ad hoc requirement plan and sending it to the Treasury.
Preparation of monthly Bank Reconciliation Statements and sending them to the authorities concerned.
Comparison of the Statements of Treasury Accounts with the Statements of Departmental Accounts and reporting it to the Treasury.
Preparation of salaries for 1055 permanent staff.
Preparation and payment of salaries for substitute staff.
Maintenance of the Register of centralized commitments.
Reviewing of Financial Provisions
Preparation and issuance of salary particulars as requested by staff.
Approving the Leave of branch officers, preparation of the relevant reports and send them to the Administration Division.
Making payments for vouchers received to the payment Division.
Preparation of the preliminary document F.R. 135 delegation of powers required for making payments based on the annual estimates and execution of the same.
Maintenance and updating the fixed assets module.
Exchanging of correspondence, financial affairs and supervision of audit querries of Departments / Institutions under the Ministry
Releasing the provisions to other Departments / District Secretariats.
Application for additional provisions, transferring of provisions under F.R. 66 and taking action under F.R. 115 .
Making field payments.
Reporting of monthly financial progress.
Guardianship of the vouchers paid and submission of them for audit when necessary.
Preparation and implementation of internal administrative procedure to control the expenditure of the Institution and for payment efficiency.
Provision of advisory services, required for the management of the institution, to the upper management.

Other information to be included in to the website of the Division

Form for requsting Salary particulars
Petty Cash Request Form
Advance Application Form
- Non - Imprest advance
- imprest Advance Application Form
Permission under F.R. 115
Feasibility report for purchases of capital goods
Code of instructions containing guidelines for making efficient the affairs of overtime payment for substitute junior staff at cultural centers
Issuance of guidelines containing the instructions making more streamlining the payment of petty cash and the system of renewing of cultural centres.
Preparation of a guideline containing the checklists to be submitted along with payment vouchers.
Preparation of a guideline for payment of converted travelling expenses, normal travelling expenses and overtime of the staff of cultural centers along with monthly salary.
Preparation of new system related to payment of allowances for resource persons and issuance of internal financial circular related for making payments.

Procurement Division

The key role of the Procurement Division is to fulfill / provide the procurement activities of the goods and services required in compliance with the guidelines of the Code of Procurement Guidelines on time with transparency and quality for getting supplied the work, goods and services necessary for the continuation of the functions of the Ministry of Cultural Affairs and the cultural centers under the Ministry.

Functions

Purchasing of equipment and other storage materials required for the Ministry and for the Regional cultural centers
Procument activites in respect of the purchasing of new vehicles, repairing and servicing of the existing vehicles and purchase of tires, tubes and batteries required for vehicles.
Obtaining all supplying services including food and accommodation required for functions.
Purchasing and getting prepared the dancing costumes required for cultural centers.
Printing of publications and purchasing of library books and publications
Liaison of the procurement activities of the institutions under the Ministry
Appointment of Procurement Committees and Technical Evaluation Committees of the Ministry and Institutions under the Ministry
Registration of suppliers annually
Carrying out annual Board of survey activities (in the Ministry and the Institutions under the Ministry)
Preparation of Procurement plan for the coming year
Maintenance of the operations of Stores

Details: Category: Divisions

Planning carries out in relation to the tasks of achieving efffective results optimally in the concept of "a sustainably developed Sri Lanka", which is the vision of the Ministry.

Mainly the functions of policies, planning programs and planning of projects, follow-up and evaluation activities in respect of the Departments / institutions affiliated under the subject of cultural affairs are carried out.

The Planning Division also maintains and updates a database containing information of the Ministry and the Departments / Institutions and Cultural Centers of the Ministry and shares such information among the relevant Divisions.

Services provided by the Division

Preparation of the Action Plan and Activity Plan annually.
Preparation of the Performance Report and forwarding it to the Parliament.
Preparation of the Annual Progress Report and forwarding it to the Parliament.
Preparation of quarterly Progress Reports.
Reviewing the progress of projects and programmes of the cultural sector and its related institutions, submission of reports to the relevant institutions and carry out the necessary follow-up activities.
Preparation of Annual Budget Estimates.
Submission of Project Reports of the Cultural Affairs Division and affiliated Departments / institutions to the Department of Planning for approval.
Organizing the Progress Review Meetings to find out monthly progress of the projects, programmes and affairs of the cultural division and related institutions of the Ministry.
Preparation and presentation of presentations.
Liaison and reporting of development activities of all the institutions under the Ministry.
Finding out the progress of implementing the decisions made for Cabinet Memoranda.
Provision of the necessary coorporation to direct the national programmes for which the Ministry shall contribute.
Identification of the development issues of the institutions / Departments under the Cultural Affairs Division and preparation of plans for the same.

Programmes carried out by the Division

Details: Category: Divisions

Four Branches have been established as follows under the Cultural Administration Division of the Ministry of Buddhasasana, Religious and Cultural Affairs in order to make ease to perform the function to be performed at present more productively.

Administration Branch

The functions performed by the Branch

Implementation of the functions, entrusted under this Ministry as per the State Policy, according to the relevant rules and regulations and the circulars
Direction, liaison and supervision of the administrative activities of the Ministry and the institutions under the Ministry.
Updating and maintenance of personal files of all the officers of the Staff
Settlement of all the official telephone bills of the Ministry
Submission of Cabinet Memoranda
All postal activities of the Ministry
Loan related affairs of the staff of the Ministry
All the maintenance work of the Ministry
Attachment of computer trainees
Provision of trainings for officers that help for the promotion of the Ministry

Services rendered by the Branch

Provision of Railway warrants for the staff of the Ministry
Provision of trainings for the staff of the Ministry

Centre Administration Branch

This Branch carries out the supervision of institutional and administrative affairs of the Cultural Centers.

Services rendered by the Branch

Maintenance of the personal files of all the officers serving in Cultural Centres
Salary maintenance
Preparation of Salary increments
Conducting the efficiency bar examinations
Preparation of salary conversions
Approving the Distress loans, Property loans and Festival advances
Approving the leave inclusive of foreign leave
Activities of Agrahara insurance coverage
Payment of electricity bills
Issuance of the letters of confirmation of service
All the activities in respect of Pensions
Preparation of Schemes of Recruitment and promotion
Annual Transfers

Foreign Relation Branch

A responsibility of this Branch is to make popular and promote the Culture of Sri Lanka among the world community, directing the international cultural items for the appreciation of Sri Lankan community as well as promoting the international technical cooporation.

Number of Memoranda of Understanding entered into by this Ministry by now is 49. Number of auto updating agreements out of the same is 40. Number of agreements to be renewed is 09 and number of proposed agreements is 18. The local and foreign Cultural exchanging programmes are implemented in terms of the Agreements signed. Main functions of the Foreign Cultural Relation Branch are as follows.

Organizing and liaison of foreign tours of the Hon. Minister and the Deputy Minister
Exchanging the Cultural Groups with overseas.
Exchanging of the experts in the tangible and intangible cultural field
Assisting in holding foreign cultural shows and ceremonies in Sri Lanka.
Taking action in respect of improving inter relations with the countries which have signed cultural agreements and taking action regarding entering into new agreements
Liaison of Programmes manipulated by the International organizations such as UNESCO, SAARC, BIMSTEC and ICCROM
Taking action to liaise in respect of making the officers and Sri Lankan missions, when required, participate for international meetings, conferences, workshops etc.
Coordinating affairs on international cultural competitions
Organizing and liaison of cultural groups, training programmes and shows with the countries where agreements are in active status at present

This Branch carries out the functions of taking relevant action to improve the interrelations with countries which have signed the cultural agreements in addition to the aforesaid affairs and taking action related to entering into new agreements. Memoranda of Understanding have been signed with the following countries.

Afghanistan
Egypt Arab Republic
Bahrain
Belarus
Cambodia
Croatia
Socialist Republic of Czechoslovakia
French Republic
Germany
Hashemite kingdom of Jordan
Hungaria
Iraq
Islamic Republic of Iran
Kingdom of Thailand
Laos
Libya
Malaysia
Maldives

Mongolia
Nepal
Pakistan
Palestine
Peoples Republic of Bangladesh
Peoples Republic of China
Portugal (Republic of Portuguese)
Republic of Bulgaria
Republic of Cuba
Republic of Estonia
Republic of India
Republic of Italy
Republic of Kenya
Republic of Singapore
Republic of South Africa
Republic of Philippines
Rumania
Republic of Russia

Saudi Arabia
Seychelles
Socialist Republic of Vietnam
South Korea (Korean Republic)
Israel Government
Kuwait Government
Sultanate of Oman
Republic of Indonesia
Qatar Government
U.A.E.
Myanmar Union
South Korea (Republic of Korean)
Israel Government

Details: Category: Divisions

අතිරේක ලේකම් ( පාලන) , ජ්‍යෙෂ්ඨ සහකාර ලේකම් හා සහකාර ලේකම්ගේ ප්‍රධානත්වයෙන් සංස්කෘතික මධ්‍යස්ථානයන්හි ආයතනික හා පරිපාලනමය අධීක්ෂණ කටයුතු.

අංශය මගින් ලබාදෙන සේවාවන්

සංස්කෘතික මධ්‍යස්ථානයන්හි සේවය කරන සියලුම නිලධාරින්ගේ පෞද්ගලික ලිපිගොනු නඩත්තු කිරීම වැටුප් නඩත්තු
වැටුප් වර්ධක සැකසීම
කාර්යක්ෂමතා කඩඉම් විභාග පැවැත්වීම
වැටුප් පරිවර්තන සැකසීම
ආපදා ණය, දේපල ණය, උත්සව අත්තිකාරම් අනුමත කිරීම
නිවාඩු, විදේශ නිවාඩු ඇතුළුව අනුමත කිරීම අග්‍රහාර රක්ෂණවරණ
විදුලි බිල්පත් ගෙවිම් කටයුතු
සේවය සනාථ කිරීමේ ලිපි නිකුත් කිරීම
විශ්‍රාම වැටුප් සම්බන්ධ සියලුම කටයුතු
බදවාගැනීමේ පටිපාටි උෂස්වීම් සකස් කිරීම
වාර්ෂීක ස්ථාන මාරු

කාර්ය සාධන පත්‍රිකාව බාගත කර ගැනිමට හා ආපදා ණය අයදුම්පත්‍ර හා ඊට අදාල ඇමුණුම්, වාර්ෂික ස්ථාන මාරු වීම් අයදුම්පත්‍ර වෙබ් අඩවිය හරහා බාගත කර ගැනීමට හැකි උපදෙස් හා ක්‍රමවේදයක් ඇතුළත් කිරීම

Details: Category: Divisions

With the prime objective of making a disciplined society and raising children of the nation to national and international level by improving their artistic talents and skills, the Ministry of Buddhasasana, Religious and Cultural Affairs has launched a program to establish Cultural Centres on one cultural centre per Divisional Secretary’s Division basis. This initiative demanded a separate division to deal with this function. Accordingly, it was met in 2011 with the establishment of construction division by which construction and maintenance activities of cultural centres are carried out.

දැනට පවත්වා ගෙන යනු ලබන සංස්කෘතික මධ්‍යස්ථාන

2021 වර්ෂයෙහි විවෘත කිරීමට නියමිත නව සංස්කෘතික මධ්‍යස්ථාන

Details: Category: Divisions

Finance Division

Finance Branch

Services provided by the Branch

Other information to be included in to the website of the Division

Procurement Division

Functions

Planning Division

Services provided by the Division

Programmes carried out by the Division

Administration Division

Administration Branch

The functions performed by the Branch

Services rendered by the Branch

Centre Administration Branch

Services rendered by the Branch

Foreign Relation Branch

මධ්‍යස්ථාන පාලන අංශය

Construction Division

දැනට පවත්වා ගෙන යනු ලබන සංස්කෘතික මධ්‍යස්ථාන

2021 වර්ෂයෙහි විවෘත කිරීමට නියමිත නව සංස්කෘතික මධ්‍යස්ථාන

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