Finance Division

Two units as mentioned below have been established under the Cultural Finance Division of the Ministry of Buddhasasana, Religious and Cultural Affairs in order to make ease to perform the function to be performed at present more productively.

Finance Branch
Procurement Branch

Accordingly, the functions performed by each of these branches are given below.

Accurate financial information reporting through an efficient payment system

Finance Branch

Services provided by the Branch

Maintainance of monthly account summaries ( CIGAS) and ITMIS system in active state.
Preparation of year-end accounts (financial statements).
Preparation of Annual Ad hoc Request Plan.
Payment of Distress loans, festival advances and special advances to the officials of the Institution.
Preparation of Public Officers Advance B Account annually
Sending answers to audit queries.
Preparation of annual estimates and liaison.
Preparation and sending monthly statements of accounts to the Treasury.
Preparation of monthly Ad hoc requirement plan and sending it to the Treasury.
Preparation of monthly Bank Reconciliation Statements and sending them to the authorities concerned.
Comparison of the Statements of Treasury Accounts with the Statements of Departmental Accounts and reporting it to the Treasury.
Preparation of salaries for 1055 permanent staff.
Preparation and payment of salaries for substitute staff.
Maintenance of the Register of centralized commitments.
Reviewing of Financial Provisions
Preparation and issuance of salary particulars as requested by staff.
Approving the Leave of branch officers, preparation of the relevant reports and send them to the Administration Division.
Making payments for vouchers received to the payment Division.
Preparation of the preliminary document F.R. 135 delegation of powers required for making payments based on the annual estimates and execution of the same.
Maintenance and updating the fixed assets module.
Exchanging of correspondence, financial affairs and supervision of audit querries of Departments / Institutions under the Ministry
Releasing the provisions to other Departments / District Secretariats.
Application for additional provisions, transferring of provisions under F.R. 66 and taking action under F.R. 115 .
Making field payments.
Reporting of monthly financial progress.
Guardianship of the vouchers paid and submission of them for audit when necessary.
Preparation and implementation of internal administrative procedure to control the expenditure of the Institution and for payment efficiency.
Provision of advisory services, required for the management of the institution, to the upper management.

Other information to be included in to the website of the Division

Form for requsting Salary particulars
Petty Cash Request Form
Advance Application Form
- Non - Imprest advance
- imprest Advance Application Form
Permission under F.R. 115
Feasibility report for purchases of capital goods
Code of instructions containing guidelines for making efficient the affairs of overtime payment for substitute junior staff at cultural centers
Issuance of guidelines containing the instructions making more streamlining the payment of petty cash and the system of renewing of cultural centres.
Preparation of a guideline containing the checklists to be submitted along with payment vouchers.
Preparation of a guideline for payment of converted travelling expenses, normal travelling expenses and overtime of the staff of cultural centers along with monthly salary.
Preparation of new system related to payment of allowances for resource persons and issuance of internal financial circular related for making payments.

Procurement Division

The key role of the Procurement Division is to fulfill / provide the procurement activities of the goods and services required in compliance with the guidelines of the Code of Procurement Guidelines on time with transparency and quality for getting supplied the work, goods and services necessary for the continuation of the functions of the Ministry of Cultural Affairs and the cultural centers under the Ministry.

Functions

Purchasing of equipment and other storage materials required for the Ministry and for the Regional cultural centers
Procument activites in respect of the purchasing of new vehicles, repairing and servicing of the existing vehicles and purchase of tires, tubes and batteries required for vehicles.
Obtaining all supplying services including food and accommodation required for functions.
Purchasing and getting prepared the dancing costumes required for cultural centers.
Printing of publications and purchasing of library books and publications
Liaison of the procurement activities of the institutions under the Ministry
Appointment of Procurement Committees and Technical Evaluation Committees of the Ministry and Institutions under the Ministry
Registration of suppliers annually
Carrying out annual Board of survey activities (in the Ministry and the Institutions under the Ministry)
Preparation of Procurement plan for the coming year
Maintenance of the operations of Stores